Facilities Management System
Complete visibility and control over every facility you run — from trade licences and statutory approvals to leases and landlord contracts, with the expiry dates watched for you.
Always on · runs across the whole journey
The problem it solves
Facility paperwork is the quietest risk a growing network carries. A trade licence, a fire NOC, a landlord agreement and a statutory approval each have an expiry date, and each one lives in a different folder belonging to a different person. Nobody is watching all of them at once.
So the failure is always the same shape: an approval lapses without anyone noticing, and it surfaces during an inspection or on the day a renewal is refused. Meanwhile the answer to "how many sites do we operate and what state are they in" takes a week to assemble from Excel sheets that disagree with each other.
What it does
Every facility, document and date sits in one repository that knows when things expire and says so before they do.
- A centralised digital repository for all facility documents and approvals.
- Tracking of trade licences, government approvals and statutory compliances against the site they belong to.
- Lease, landlord contract and agreement management with expiry tracking.
- Automated alerts and reminders for renewals and expiries, so a deadline arrives as a notice rather than a surprise.
- Facility-wise dashboards across warehouses, dark stores and offices — one view of what is live and what is lapsing.
- A single source of truth for facility information, which is what makes an audit a retrieval task instead of a search.
Who it's for
- Facilities and administration teams responsible for the sites themselves.
- Legal and compliance teams holding the licences, approvals and agreements.
- Finance teams tracking rent, renewals and what each site costs to hold.
- Regional and operations managers who need to know which of their sites are compliant today.
If you cannot say today which licence at which site expires next, you are relying on somebody remembering — and that is the failure this removes.
Works with
Hyperlocal FMS is the facilities system we have built and documented end to end — site registration with physical specs and photos, leases with escalation and addendums, compliance certificates with independent expiry alerts, client SLAs and cost centres, and CapEx/OpEx per lease. Read that page for the full detail; this page is the facilities system as the suite sells it.
A web application with role-based access, so a regional manager can be confined to their own zone's sites. Alert recipients and reminder intervals are configured per deployment.
Talk to us about Facilities Management System.
No public pricing — every deployment is scoped to the operation. Tell us how you run, and we will show you where Facilities Management System fits.
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