Warehouse Calculator
A cost-plus pricing engine that works out exactly what it costs to run a warehouse for a customer, then turns that cost into a monthly figure you can quote.
Win the work · The office
The problem it solves
When a logistics company is asked to run a warehouse for a client, someone has to answer a hard question: what should we charge per month? Too low and the contract loses money every month for years; too high and a competitor wins the deal.
Today that answer usually lives in one giant spreadsheet that one person understands — numbers buried in formulas, rates typed straight into cells, and changing one assumption (rent per square metre, cost of capital) means hunting through dozens of cells and hoping nothing breaks. There is no clean separation between the company's master rates and a particular customer's volumes, so every new quote is a fresh copy-paste of the whole model. Warehouse Calculator fixes that: master rates live in one place, each customer's quote is just their own volumes, and the maths is the same every time.
What it does
- Adds up all direct running costs — facility (rent, electricity, water, maintenance, pest control, housekeeping), manpower (by role, full CTC), technology (subscription fees plus amortised hardware capex), and equipment (service contracts plus amortised equipment capex) — into a single monthly direct cost.
- Applies a 15% management fee and a 3% contingency buffer on top of the direct total to produce a fixed monthly cost.
- Computes per-transaction variable fees — per pallet received, per order picked, per fragile order, per return, and others — multiplied by the customer's expected volumes.
- Delivers a grand total monthly invoice and a derived cost per order.
- Keeps master rates (rent per m², role salaries, equipment prices, cost of capital) in one place under administrator control, separate from the per-customer volumes a sales team enters.
- Amortises one-off purchases (racking, generator, scanners) fairly over their useful lives using a compound monthly cost-of-capital calculation, not a simple straight-line divide.
- Includes a landed-cost calculation sheet for importers — a single-shipment model covering purchase price, origin charges, freight, marine insurance, port charges, customs and duty, free-zone entry, inland trucking, banking fees, and contingency, with cost per unit, per kg, and per cbm.
Who it's for
- Business development and sales teams who need a warehouse-pricing quote for a prospect quickly and trust the number.
- Operations and finance leaders who set the master rates and want them stored in one controlled place rather than scattered across cells.
- Procurement and importing teams who need the true landed cost of a shipment before they commit.
How you use it
The pricing model keeps two kinds of information apart: master rates (rent per m², each role's salary, equipment prices, management fee, cost of capital) are set once by an administrator and rarely change; customer volumes (warehouse size, staff count, equipment counts, orders per month) are entered per quote by the sales team, who pick from the existing rate list and cannot invent new cost items. Feed in a customer's volumes, the tool combines them with the master rates, and you get the full monthly quote. Change a volume and the quote updates; change a master rate and every future quote uses it.
Works with
Standalone toolkit. The calculation engine is a pure Python library validated against the reference Filuet cost model. No HTTP API, no web interface, and no database are implemented yet — those are planned. The landed-cost sheet for the Ficus operation is an Excel-only model.
Early — internal tool, not yet publicly deployed. The warehouse pricing engine covers four of seven direct-cost sections in code (facility, manpower, technology, equipment); customs, consumables, and insurance sections remain in the source Excel only. The roll-up to a final monthly invoice (management fee, contingency, variable fees) is also Excel-only at this stage. A web interface is planned but not yet built.
Talk to us about Warehouse Calculator.
No public pricing — every deployment is scoped to the operation. Tell us how you run, and we will show you where Warehouse Calculator fits.
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